Volunteer Management Information System
Documentation, videos, and FAQs related to the Volunteer Management Information System (VMIS)
Volunteer Resources
Check out these helpful video tutorials for using VMIS as a Volunteer:
- Using the Volunteer Dashboard
- Searching and Applying for Opportunities
- Logging Hours
- Non-AVC Positions
- Records and Service History
- Click here to visit the VMIS Training site.
OPOC Resources
Learn more about the features available to OPOCs with the following video tutorials:
- Using the OPOC Dashboard
- Managing Positions and Applications
- Certifying and Rejecting Hours
- Managing People
- Click here to visit the VMIS Training site.
AVCC Resources
Learn more about the features available to AVCCs with the following video tutorials:
Download the AVCC User Guide to learn more about the features available in VMIS and using it as an AVCC.
- Click here to visit the VMIS Training site
VMIS Frequently Asked Questions
No - all VMIS users are required to log in using a new or existing AFWP Account. When logging in to VMIS for the first time, you will be asked to fill out additional profile information.
Logged hours are recorded the same way whether they are added through the Volunteer Dashboard or the Service Log.
However, notes and/or attachments can only be added when logging hours through the Service Log. Additionally, using the Service Log is the only way to log Period Hours.
Period Hours allow you to submit hours in bulk for a specific month and specific position. Period Hours can only be added for the current fiscal year, which ends on September 30.
The open period for a position defines the timeframe during which you can enter daily hours for that position. You can enter daily hours for a particular month until the 15th day of the following month.
Daily hours should be logged whenever possible. Period Hours should only be used if you are unable to log daily hours for a position.
A Non-AVC position is a position created by the volunteer if there is no existing or applicable volunteer opportunity, or a position that exists within a Non-AVC organization. Non-AVC positions capture volunteering that is contributed outside the Military Community itself, such as volunteering for Habitat for Humanity in a nearby city.
Non-AVC positions should only be submitted if there is no existing or applicable volunteer opportunity. Make sure this is the case by checking your opportunities and applications before submitting a Non-AVC position. Your position will require AVCC approval before hours can be logged for it.
The following statuses indicate each of the different states of a position:
- Active positions are currently ongoing and can still have hours logged to them.
- Finished positions can no longer have hours added to them.
- Blocked indicates that access to the position has been temporarily restricted.
- NoBackgroundCheck indicates that access to the position is temporarily restricted while the volunteer background check is still pending.
- Inactive positions are ones that are no longer valid and cannot have hours logged to them. Contact your OPOC or AVCC for assistance with this status.
Last modified: August 1, 2018 - 3:07 pm UTC
